At ESU Romania, we are committed to protecting the privacy of personal data collected through our various events, including but not limited to the National Public Speaking Competition in English, workshops, webinars, and other educational activities. This privacy policy explains how we collect, use, store, and share personal data of participants, parents/legal guardians, and other stakeholders, in accordance with the General Data Protection Regulation (GDPR) and other applicable laws effective from May 25, 2018.

Types of Data Collected
We collect personal data related to the following events:

Participant and parent/guardian names: For the purpose of registering participants in competitions, workshops, webinars, and other events.
Contact information (email, phone number): To facilitate communication regarding the event and future activities organized by ESU Romania.
Images and video recordings: Taken during competitions, workshops, and webinars, which may be published on our website and/or social media channels.
School name and participant’s class or professional affiliation: For organizational purposes, such as group assignments or participant lists.
Feedback and event performance data: During webinars or workshops, we may collect feedback, responses to polls, or other performance data to improve future events.

Purpose of Data Collection
We collect and use personal data for the following purposes:

Event registration and participation: For organizing and managing competitions, workshops, and webinars.
Communication: To keep participants, parents, and educators informed about upcoming events, results, and relevant information.
Publication of results and event coverage: For posting competition results, images, and recordings from our events on the ESU Romania website or social media platforms.
Analysis and improvement: To gather feedback and improve the content and organization of our future events.

Sharing of Data
In certain cases, personal data may be shared with trusted partners or sponsors, but only for the purposes of event organization or promotion, such as:

Partners who assist in organizing or sponsoring events like the National Public Speaking Competition or workshops.
Sharing images or results on our website and social media channels for promotional purposes.

We will never sell your personal data to third parties. Data sharing will only occur with your explicit consent or in accordance with legal obligations.

Protection of Your Data
We take appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, misuse, or accidental destruction.

User Rights
As a participant, parent/guardian, or attendee of an ESU Romania event, you have the following rights:

Right of access: You can request details of the personal data we collect and how it is used.
Right to rectification: You have the right to request correction of inaccurate or incomplete personal data.
Right to erasure (“right to be forgotten”): You can request deletion of your data when it is no longer necessary or if you withdraw your consent.
Right to restrict processing: You have the right to request the restriction of data processing in specific circumstances.
Right to object: You may object to the processing of your data under certain conditions.

Duration of Data Storage
Personal data will be stored as long as necessary for the event to take place and for us to meet legal requirements, or until you request its deletion. Published data, such as event results or images, will be retained indefinitely unless you request removal.

How to Contact Us
For any questions or requests regarding your personal data, you can contact us at: [email protected].

Changes to the Privacy Policy
This privacy policy may be updated periodically. Any significant changes will be posted on this page.